Job Type: Part-time (2 days per week) remote role but must be able to attend team meetings in person as required . Evenings occasionally for monthly board meetings held on Tuesday evenings. Flexible schedule based on organizational needs.

Salary: $34.00 per hour, paid bi-weekly

Benefits: Work laptop provided, extra paid public holidays, paid sick and personal days as well as paid time off.

This role is offered as a one-year contract (with the possibility of an extension to 18 months), covering a staff member’s maternity leave.

Application Deadline: Wednesday, April 22, 2026 at 11:59 PM

 

About Us

The Brampton Arts Organization (BAO) champions Brampton’s diverse arts, culture and creative industries and advocates for the Brampton Artist. We work to build a thriving, confident, valued, and empowered creative scene by offering a range of programs, services and resources. In this, BAO is a key partner in fulfilling the City of Brampton’s strategic vision and Culture Master Plan. We are focused on providing programs and services in collaboration with cross-sectoral partners in the areas of:

• Funding, finance, and investment
• Leadership, advocacy, and innovation
• Sector development and growth

 

Who Are You?

You believe in BAO’s mission to advance and advocate for Brampton’s arts, culture, and creative industries, and you’re motivated to support the systems that make this work possible. You’re highly organized, detail-oriented, and dependable, with a strong interest in finance, administration, and governance. You’re very comfortable working with numbers, tracking budgets, and following clear processes, while also collaborating with external partners like bookkeepers, HR, and legal advisors. You take pride in keeping things running smoothly behind the scenes- whether that’s supporting accounts payable and receivable, maintaining organized records, or supporting contract and compliance processes. You’re confident preparing Board materials, taking meeting minutes, and contributing to effective governance practices. You enjoy working in a small, collaborative team where you can be both independent and supportive, and want to contribute to a creative, community-driven organization by strengthening its operational foundation.

If you see yourself in this opportunity, we would love to have a conversation with you! Unsure? You can learn more about us by exploring our website.

 

Your Opportunity

Reporting to the Executive Director, the Finance and Administrative Assistant is responsible for providing ongoing administrative support to the BAO team and our service collaborators (Bookkeeping, Human Resources, Legal). This position is responsible for tracking accounts payable and receivables, following financial procedures, working closely with our bookkeeping team, assisting with budget projections, and liaising with internal and external contacts to support finance, purchasing, legal and accounting processes. The Coordinator provides support and attendance to the BAO Board of Directors monthly meetings (agenda drafting, minute taking), ensures that contractual obligations are fulfilled, and provides administrative support (file organization, document review) to the programming team.

This role is primarily remote, but offers the option of working in office (Downtown Brampton) as desired.

 

The Role and its Responsibilities and Skills

FINANCIAL ADMINISTRATION SUPPORT

• Monitor, maintain and process organizational financial, time-entry and multiple budgetary records, files, reports and transactions including day to day bookkeeping and monitoring of accounts payable and receivable including credit card transactions.
• Supports the processing and reconciliation of financial statements and transactions/payments using Quickbooks, DocuSign, Hubdoc and Paypal in collaboration with the bookkeeping services provider (Young Associates) and assists with the preparation of financial reports and forecasts.
• Support the administration of contracts and agreements with stakeholders, including but not limited to processing accompanying payments, invoices, financial reconciliation, insurance needs and tracking key contractual dates.
• Support the section’s financial objectives by providing forecasting, assistance in preparing annual budgets, scheduling expenditures, analyzing variances and initiating corrective actions as directed by the Executive Director.

 

OPERATIONS AND ADMINISTRATION

• Assist with all aspects of the ongoing BAO operations administratively.
• Provide administrative support to a small team of professionals; including preparation, review, processing and distribution of reports, correspondence, proposals, grant applications and presentations.
• Provide administrative assistance in support of business initiatives, HR, programs, processes and projects.
• Maintain files and confidential records to ensure corporate compliance, and leads office and equipment supply orders.
• Provide general administrative support to the Executive Director on scheduling, and organization-wide initiatives.

 

BOARD OF DIRECTORS SUPPORT

• Collaborate with the Board Chair and Executive Director to prepare and distribute the agenda for monthly board meetings, ensuring all relevant materials, reports, and documents are distributed in advance.
• Schedule and attend monthly board meetings as Recording Secretary and take accurate and comprehensive minutes to capture discussions, decisions, and action items in accordance with Roberts Rules.
• Liaise between the Board and the nonprofit’s legal counsel regarding legal matters, compliance issues, and any necessary documentation including the timely review and execution of legal documents, seeking legal advice as needed.
• Facilitate regular communication with board members and oversee logistics for board meetings, including scheduling, reminders, and distribution of materials.

 

LOGISTICAL SUPPORT & COMMUNITY INTERACTION

• Ensure all correspondence and scheduling requests are prioritized and urgent matters and conflicts are addressed, including supporting the Executive Director’s scheduling as needed.
• Book and arrange meetings, conferences, event attendance, resources, travel arrangements and amenities both in person and online.
• Participate on cross-divisional project teams within the organization and with other stakeholders or consultants as required to implement projects and initiatives.
• Provide internal and external customer service by processing and responding to a variety of inquiries and service requests; while adhering to organizational practices and standards.

 

Job Requirements

• Post-secondary education with an emphasis on Finance/Accounting or Arts Administration, or equivalent experience preferred.
• Minimum 2 years of relevant work or volunteer experience in finance and admin in the arts; experience in the arts/culture/not-for-profit sectors preferred.
• Very comfortable with financial/administrative documentation and related tools (Quickbooks, Plooto, Hubdoc), Google Suite, MS Office Software, Zoom and DocuSign.
• Strong organizational, time management, and communication skills.
• Well-developed event planning and relationship management skills.
• The ability to work well independently and within diverse groups to contribute to collaborative projects and efforts alongside the BAO team.
• Exceptional organizational skills; detail oriented with the ability to coordinate multiple activities and tasks while managing different priorities and timelines.
• The ability to handle confidential information with a high level of care.

 

Equal Opportunity and Accessibility

The Brampton Arts Organization is an equal opportunity employer and welcomes applications from all interested individuals. We do our best to remain informed and attuned to the imperative of fair and impartial treatment and prioritize opportunities for individuals from groups that have historically faced disadvantages in employment.

We are happy to accommodate the individuals needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights’ Code and the Accessibility of Ontarians with Disabilities Act, 2005 (AODA). If you require accommodation at any time throughout the process, please contact michael@bramptonartsorg.ca.

 

Application Assistance

We recognize that the job application process can create barriers to access for many people who are interested in applying. Our opportunities are written in English, shared online and require applicants to submit their applications by email. This creates technological, language, communication and cultural barriers, to name a few.

In recognition of these barriers to access, eligible applicants can request support with their application and we will provide support and accommodation. For more information please reach out directly by email to michael@bramptonartsorg.ca.

 

How to Apply

To apply, please submit your resume and cover letter in a single PDF by Wednesday, April 22, 2026 at 11:59 PM to kiran@bramptonartsorg.ca with the subject line: “Finance and Administrative Assistant Contract”.

If you wish to self-identify as a member of a historically disadvantaged group, please include this information in your application.

 

Are you passionate about supporting arts and culture in Brampton?

Have you taken part in BAO workshops and events and now you want to do more?

We are looking for friendly, motivated, and outgoing community members to join BAO’s Volunteer Team!

As a BAO volunteer, you will support the delivery of BAO’s workshops, events, and exhibitions. You’ll also have the opportunity to meet other creatives and gain professional development and industry experience alongside a supportive team of like-minded individuals.

Types of Volunteer Opportunities:

• Event Volunteers: these volunteers will assist the BAO team with event activities as well as general set-up, take down and wayfinding.
• Workshop Volunteers: these volunteers will assist with BAO workshops such as in-person Power Hours, Community Connects series, and Market activations.
• Open Studio+ Volunteers: these volunteers will assist with Open Studio+ activities, as well as set-up and clean-up.
• Exhibition and Audio-Visual Installation Volunteers: these volunteers will assist with the installation of artwork in BAO’s gallery space/office gallery wall.
• Outreach Volunteers: these volunteers will help represent BAO on-site at events, programs, and festivals, helping set up the BAO booth, sharing information about BAO and answering questions with the general public.
• Administration and Office Support Volunteers: These volunteers will assist with administrative tasks in the BAO office related to organizing BAO marketing materials, studio equipment maintenance, and data input.

If you are interested in joining BAO’s Volunteer Team, please complete this application form.

Application Accessibility Support:

Applicants who need additional resources, assistance or time to apply can request these accommodations by emailing info@bramptonartsorg.ca.

APPLY HERE