The Brampton Arts Organization (BAO) is recruiting for a Special Event and Programming Coordinator to provide comprehensive support to BAO’s programming and engagement initiatives and goals. In this position, the right candidate will work closely with the Engagement and Education Coordinator and Head of Programming.

The contract runs from June 16 – August 15, 2025. The position involves 30 hrs/week (9:00 am to 3:00 pm), five days per week. BAO maintains a hybrid work arrangement, such that two of the five work days will be on-site for the duration of the contract. Evening and weekend in-person work may be required, so the schedule will be flexible according to events and programs. The successful candidate will travel across Brampton and GTA for off-site events; therefore access to a vehicle is preferred.

Wage: $20/HR, Paid Bi-Weekly.

To apply for this job, you must:

• Be aged between 15 and 30 years old on the start date of the job;
• Have a valid Social Insurance Number (SIN); and
• Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.

International students and other temporary residents of Canada are not eligible to apply for this role as part of the Canada Summer Jobs program.

For best consideration, please apply by May 16, 2025. We are hoping to fill this position by June 1, 2025, but our commitment to finding the right fit may require more time.

 

Who We’re Looking For

You believe in BAO’s mission to incubate, advance, connect, and advocate for Brampton’s arts, culture, and creative industries and want to help us make it possible. You’re super organized, love speaking with people and coordinating events, and are well connected and focused on details. You have a passion for project coordination, ensuring that programs and initiatives run smoothly and efficiently. You thrive in a vibrant, hands-on environment and are excited to support Brampton’s creative scene through meaningful public engagement.

This summer, you’ll help coordinate all BAO-led artist booths at the Brampton Farmers’ Market and support complimentary programming. You’re comfortable representing BAO on-site at events, programs, and festivals—helping to set things up, engage with the public, and promote our work. Your lived experience and passion for arts and culture fuel your drive to support artists and create dynamic, welcoming spaces for all.

If you see yourself in this opportunity, we would love to have a conversation with you! Unsure? You can learn more about us by exploring our website.

 

The Role and its Responsibilities and Skills

PROGRAM AND EVENT COORDINATION & FACILITATION:

• Helps coordinate all BAO-led artist booths at the Brampton Farmers’ Market and complimentary programming and performances (ex. chalk murals, live music).
• Helps execute high impact events and represents BAO onsite at events, programs, and festivals, setting up the BAO booth and representing the organization at outreach events (ex. city events, concerts, local markets).
• Assists with event and exhibition preparation, hosting of online and in-person events and workshops (ex. Zoom workshop setup and attendance), setup and tear down for our summer events including Open Studio+ days.
• Attends meetings, activities, and events to raise awareness of BAO programs and services and represents BAO at partner events.
• Helps to generate event summaries post-event.
• Helps guide engagement strategies and draft event related communications and key messages.

 

ADMINISTRATIVE SUPPORT:

• Provides administrative support to maintain databases, online files and general research and accompanying report drafting.
• Maintains project related documentation and file organization and supports the development of workshop presentations and reports.
• Assists with meeting preparation and note taking.
• Provides exceptional customer service while adhering to organizational policies, practices, and standards.
• Works with a high sense of confidentiality based on the requirement to access, review, maintain, and distribute sensitive communications, materials, and/or records.
• Participate in project and team meetings to meet project needs and provide administrative support (on-site as needed).
• Works well with diverse groups in support of project and operational goals and initiatives.
• Demonstrate corporate values.
• Other duties, as assigned.

 

Job Requirements

• Post-secondary certificate with an emphasis on Arts Programming or Arts Administration, or equivalent experience preferred.
• Minimum 2 years of relevant work or volunteer experience in arts programming; experience in the arts/culture/not-for-profit sectors preferred.
• Well-developed event planning and relationship management skills.
• Ability to work well independently and with diverse groups to contribute to collaborative projects and efforts alongside the BAO team.
• Comfortable with online office tools-Google/Microsoft Suite, Hubdoc, Plooto, DocuSign, etc.
• Exceptional organizational skills; detail oriented with the ability to coordinate multiple activities and tasks while managing different priorities and timelines.
• The ability to handle confidential information with a high level of care.
• Be aged between 15 and 30 years old on the start date of the job.
• Have a valid Social Insurance Number (SIN).
• Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.

 

Equal Opportunity and Accessibility

The Brampton Arts Organization is an equal opportunity employer and welcomes applications from all interested parties. We do our best to remain informed and attuned to the imperative of fair and impartial treatment and prioritize opportunities for individuals from groups that have historically faced disadvantages in employment.

We are also pleased to accommodate the individual needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights’ Code and the Accessibility of Ontarians with Disabilities Act, 2005 (AODA). If you require accommodation at any time throughout the process, please speak with the Hiring Manager.

 

Application Assistance

We recognize that the job application process can create barriers to access for many people who are interested in applying. Our opportunities are written in English, shared online and require applicants to submit their applications by email. This creates technological, language, communication and cultural barriers, to name a few.

In recognition of these barriers to access, eligible applicants can request support with their application and we will provide support and accommodation. For more information please reach out directly by email to michael@bramptonartsorg.ca.

 

How to Apply

To apply, please submit your resume and cover letter in a single PDF before Friday, May 16, 2025, at 11:59 PM to kiran@bramptonartsorg.ca with the subject line: “Canada Summer Jobs Application”.

If you wish to self-identify as a member of a historically disadvantaged group, please include this information in your application.

We are hoping to fill this position by June 1, 2025, but our commitment to finding the right fit may require more time.

 

Are you passionate about supporting arts and culture in Brampton?

Have you taken part in BAO workshops and events and now you want to do more?

We are looking for friendly, motivated, and outgoing community members to join BAO’s Volunteer Team!

As a BAO volunteer, you will support the delivery of BAO’s workshops, events, and exhibitions. You’ll also have the opportunity to meet other creatives and gain professional development and industry experience alongside a supportive team of like-minded individuals.

Types of Volunteer Opportunities:

• Event Volunteers: these volunteers will assist the BAO team with event activities as well as general set-up, take down and wayfinding.
• Workshop Volunteers: these volunteers will assist with BAO workshops such as in-person Power Hours, Community Connects series, and Market activations.
• Open Studio+ Volunteers: these volunteers will assist with Open Studio+ activities, as well as set-up and clean-up.
• Exhibition and Audio-Visual Installation Volunteers: these volunteers will assist with the installation of artwork in BAO’s gallery space/office gallery wall.
• Outreach Volunteers: these volunteers will help represent BAO on-site at events, programs, and festivals, helping set up the BAO booth, sharing information about BAO and answering questions with the general public.
• Administration and Office Support Volunteers: These volunteers will assist with administrative tasks in the BAO office related to organizing BAO marketing materials, studio equipment maintenance, and data input.

If you are interested in joining BAO’s Volunteer Team, please complete this application form.

Application Accessibility Support:

Applicants who need additional resources, assistance or time to apply can request these accommodations by emailing info@bramptonartsorg.ca.

APPLY HERE